Attend
Registration
Registrations open
Registration to EUVIP 2026 is now open. Please register by 04 September 2026 (23:59 Luxembourg time, UTC+2) to benefit from the early-registration rate. Note that payments received from 05 September 2026 onward will be charged at the late-registration rate. Please register using the following link.
Registration Fees
All fees are listed in euros.
| Registration Category | Registration Type | Early Fee | Late Fee |
|---|---|---|---|
| IEEE / EURASIP Members | Full | €850 | €975 |
| Student or Life Member | €500 | €575 | |
| 1-Day Pass | €300 | €345 | |
| Non-members | Full | €1,025 | €1,175 |
| Student | €600 | €690 | |
| 1-Day Pass | €375 | €430 | |
| Low Income Economy Countries Authors* | €125 | €125 |
*2026 low-income countries, as defined by the World Bank:
- Afghanistan
- Burkina Faso
- Burundi
- Central African Republic
- Chad
- Congo, Dem. Rep.
- Eritrea
- Ethiopia
- Gambia, The
- Guinea-Bissau
- Korea, Dem. People's Rep.
- Liberia
- Madagascar
- Malawi
- Mali
- Mozambique
- Niger
- Rwanda
- Sierra Leone
- Somalia
- South Sudan
- Sudan
- Syrian Arab Republic
- Uganda
- Yemen, Rep.
Registration fees include
- Admission to all keynotes and technical sessions, including special sessions, oral sessions, poster sessions, and tutorials, held in a dedicated conference room at the conference hotel.
- Four sit-down lunches.
- Welcome reception.
- Gala dinner on a cruise.
- Guided tour of Luxembourg.
- Coffee breaks.
- Dedicated transport to conference programme locations, including the gala dinner venue and guided-tour locations.
Important notes
- Each regular or special-session paper must be covered by a Full registration at either the IEEE / EURASIP Member or Non-member rate.
- One Full registration can cover up to two accepted papers.
- A Student Session paper requires either a Student registration or a Full registration.
- A 1-Day Pass covers attendance on one selected conference day and can be used to cover a dissemination paper.
- Early and late fees are determined by the date payment is received. Payments received after the early deadline are charged at the late rate.
- To receive the member rate, the registrant must be an IEEE or EURASIP member at the time of registration.
- Student registration must be supported by evidence of current student status, such as a student ID, enrolment record, or department letter.
Registration Policy
- Each attendee must register separately.
- Registrants must be an IEEE or EURASIP member at the time of registration to receive the respective member discount. Membership numbers are requested on the registration form.
- Accompanying persons may attend the gala dinner for an additional fee.
Author No-Show Policy
IEEE reserves the right to exclude a paper from distribution after the conference, including removal from IEEE Xplore, when the paper is not presented at the conference.
EUVIP 2026 requires each accepted paper to be presented in person by one of its authors or by a qualified substitute at the conference site and according to the published technical programme, unless special permission has been obtained. A paper accepted into the technical programme but not presented on site will be withdrawn from the proceedings published on IEEE Xplore.
Cancellation and Refund Policy
- Cancellations must be submitted in writing by email to euvip2026@uni.lu.
- Cancellations received at least 30 days before the conference start date will be refunded, subject to a €50 processing fee.
- No refunds will be made for cancellations received within 30 days of the conference start date.
- Refunds will be processed within 7 to 10 business days after receipt of the cancellation request.
Visa and Travel Authorization
Before traveling to Luxembourg, please ensure that you have the appropriate visa or travel authorization, if required. Luxembourg is part of the Schengen Area, and entry requirements depend on your nationality and the passport or travel document you hold.
Visa Support Letter
Participants who require a visa support letter for EUVIP 2026 should indicate this during the registration process by completing the Visa Support Request Form and adding it to their basket before checkout.
After completing the checkout and registration payment, please send an email to Magali.Martin@uni.lu to confirm your request. The visa support letter will be issued once the registration payment has been successfully completed and the confirmation email has been received.
Please note that visa support letters can only be issued to participants whose EUVIP 2026 registration payment has been successfully completed.
If you did not request a visa support letter during registration
If you have already completed and paid for your EUVIP 2026 registration but did not submit the Visa Support Request Form during registration, you may still request a letter by emailing Magali.Martin@uni.lu. Please include the following information exactly as it appears on your passport:
- Full name
- Address
- Nationality
- Passport number
- Date of issue
- Date of expiration
- Place of birth
- Date of birth
Once your registration payment has been verified and the required information has been received, the visa support letter will be sent to you.
We strongly recommend submitting your request as early as possible and checking the applicable visa requirements well in advance of your planned travel date, as visa processing times may vary.
A visa support letter does not constitute a visa and does not guarantee that a visa application will be approved.
Accommodation
Parc Alvisse Hotel Conference and Spa
On-site accommodation
The conference will take place at Parc Alvisse Hotel Conference & Spa, Luxembourg. Conference participants can stay directly at the event venue and benefit from preferential EUVIP 2026 rates. The hotel offers comfortable rooms together with an on-site restaurant, bar, conference facilities, and wellness areas.
Preferential EUVIP 2026 Room Rates
Rates displayed per room, per night.
| Occupancy | Standard Rate | Comfort Room | Superior Room |
|---|---|---|---|
| Single | €254.00 | €115.00 | €155.00 |
| Double / Twin | €276.00 | €137.00 | €177.00 |
The Comfort and Superior room prices shown above are preferential rates reserved for EUVIP 2026 participants (including breakfast).
How to Make a Reservation
- 1
Click "Book your room" to open the hotel's online booking page.
- 2
Enter your planned stay dates (availabilities between 27/09 and 01/10 only).
- 3
Enter the EUVIP promotional code.
- 4
Click the SEARCH AVAILABLE ROOMS button to show the available room options.
Payment and Cancellation Policy
Payment
Full payment is required at the time of booking.
Cancellation
Reservations may be cancelled free of charge up to one day before arrival. Cancellations made within this period will receive a full refund.
No-show
In the case of a no-show, 100% of the total booking value will be charged.
Additional Information
- Please note that Parc Alvisse Hotel Conference and Spa is fully booked on the night of 01/10/2026 to 02/10/2026. For this reason, booking at this hotel is only possible within the window of 27/09/2026 to 01/10/2026.
For those who wish to stay the night of 01/10/2026 to 02/10/2026, we have arranged two hotel options next to the airport:
Ibis & Ibis Budget Luxembourg Airport — Route de Trèves, 2632 Findel, Luxembourg. The preferential rate for EUVIP attendees is 120 euros, breakfast included.
If you're interested, please download and complete the hotel form here and send it to Marat.APANESYAN@accor.com.
Moxy Luxembourg Airport — 2632 Findel, Luxembourg. The preferential rate for EUVIP attendees is 174 euros, breakfast included.
If you're interested, you can make your reservation using the following link: Book your group rate for EUVIP2026.
Luxembourg at a Glance
EUVIP 2026 will be held in Luxembourg, a centrally located European country offering a stable, international, and research-driven environment.
Luxembourg is situated at the crossroads of Europe and is easily reachable from major European cities. The country hosts a highly multicultural society, with more than 170 nationalities, and is home to several major European institutions, including the European Court of Justice and the European Investment Bank.
With one of the highest GDPs per capita worldwide, Luxembourg has established itself as a strong hub for research, innovation, and technology, with strategic focus areas including artificial intelligence, space, cybersecurity, mobility, 6G, and FinTech.
Luxembourg City is also known for its UNESCO-listed Old Town and historic fortifications, as well as for its cultural life, natural landscapes, and high quality of life.
To get inspired about what you can do and discover during your trip to Luxembourg, take some time to explore visitluxembourg.com.
Getting There
Luxembourg is centrally located in Europe and well connected by air, train, and road.
By Air
Luxembourg is well connected within Europe and internationally.
- Direct flights from numerous European destinations.
- Direct flights to more than 100 destinations.
- Airport is approximately 10 minutes from the city centre.
- Less than a one-hour flight from major international hubs such as Paris, Frankfurt, Amsterdam, and Geneva.
By Train or Car
Bordered by Belgium, France, and Germany with excellent connections.
| City | By Car | By Train |
|---|---|---|
| Brussels | 2 h | 3 h 20 min |
| Cologne | 2 h 30 min | 4 h |
| Paris | 4 h | 2 h 10 min |
| Strasbourg | 2 h 10 min | 1 h 40 min |
Local Mobility
- Public transport is free of charge nationwide, including buses, trams, and trains.
- Taxi services are widely available, including app-based services such as Uber and Webtaxi.
- For public transport information in Luxembourg, consult the Mobiliteit journey planner for routes and schedules.